Child-Parent Centers

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Family Services Specialist IV - EHSCCP

at Child-Parent Centers

Posted: 2/27/2019
Job Status: Full Time
Job Reference #: 16072
Keywords:

Job Description

Job Summary
Experienced
Administration, Tucson, AZ - Tucson, AZ
40 hours/week - year round
4 Year Degree
$38,230.40 - $38,230.40 Salary/year
In-Town and Out of Town
Day (M-F) - Approx 7:30am to 5:30pm
Education
Description

CURRENT OPENING - ADMINISTRATION - 602 E 22ND STREET, TUCSON, AZ 85713 - 8HRS/DAY

Job Summary:     

Reporting to the Family Services Coordinator, the Family Services Specialist is responsible for the compliance of local, state, and federal regulations with a focus on ERSEA (eligibility, recruitment, selection, enrollment, and attendance), inclusive of the DES child care subsidy system; safe environments; family engagement; and, health and nutrition services. Model reflective practice principles and coach assigned partners to support growth and development in health and safety, family engagement, other key areas to assure the delivery of high quality comprehensive services to meet regulatory and contract requirements. Fosters partnerships with families by using relationship-based strategies and communication by respecting and encouraging the decision-making role of families, and engaging them in goal setting and discussions about their concerns. Advocates for families and connects them to community resources, facilitates family’s participation in Policy Council, organizes parent meetings.

Minimum Qualifications/Requirements

Education/Experience Requirements:

  • Bachelor’s Degree from a recognized educational institution with major in Social and Community Services, Human Services, Family Studies, Early Childhood, Health or agreed equivalent that supports design and implementation of high quality services. (Official or unofficial transcript must be attached to the employment application). AND
  • Three to five (3-5) years’ experience in a position with similar responsibilities
  • Must read, write, speak, and understand Spanish

** If in house applicant, years of experience and annual performance evaluations may be considered in combination with related field of study. Current CPC staff must have an excellent attendance record and ratings of at least "successful" on all areas of the most previous performance evaluation.

Direct Services:

  • Recruit eligible children and families and assist potential enrollees in completing enrollment process and obtaining needed services.
  • Initiate, participate, and collaborate with Family Child Care (FCC) providers in the completion and maintenance of enrollment records and waiting list of eligible children to ensure the program meets funded enrollment goals.
  • Monitor attendance and partner with FCC providers to support families with regular attendance.
  • Manage caseload of children to ensure the delivery of health services: medical, dental, nutrition, and sensory screenings to meet agency health goals within established timeframes.
  • Perform sensory screening (hearing, vision); growth assessments (height and weight); blood lead; and, anemia for children. Schedule home visits to perform sensory screenings for children that cannot complete them at FCC home.
  • Work with families to eliminate barriers to health services. Coach families to advocate for effective healthcare services. Provide a monthly Health Notice indicating pending health status. As necessary, provide families with community resources to apply for a medical/dental home.
  • Participate in the development of Health Accommodations Plans. Provide nutrition and health education to parents. Offer parent nutrition counseling or referrals to primary care physician/WIC for support.
  • Promote active parent involvement by planning, implementing and evaluating activities, such as: parent meetings, workshops, home visits.
  • Complete the Family Partnership Agreement to discuss with families their needs. Assure families receive appropriate referrals. Document and monitor referrals for completion of delivery of services.
  • Coordinate a transition meeting for typically developing children involving parents, providers, the Education Specialist, and staff from other agencies, including those from potential transition settings, will begin discussion of needs and options.
  • Conduct safety visits, a minimum of twice a month and include unannounced visits throughout the year. Partner with FCC provider to identify goals and action plans. Coach FCC Provider to achieve and sustain goal long-term.

Supervision:

  • Identify self-growth, development goals, and strategies for achievement with support and input from supervisor.
  • Commit and participate in consistent and planned meetings with supervisor to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge.

Recordkeeping, Monitoring, and Reporting:

  • Enter, monitor, and maintain information in the ChildPlus.net database in a timely manner with a high level of accuracy.
  • Monitor data on a monthly basis from ChildPlus.net, CPC’s Center Profile, and various reports generated by regulatory agencies to ensure compliance with standards. Use data to inform decision-making.
  • Collaborate with the Associate Director to monitor status, completion and compliance of:
    • ERSEA: funded enrollment, attendance, DES enrollment, and other key areas
    • HNS: completion of 45- and 90-day timeframes, health status of each child, medical and dental home status, accommodation plans, and other areas
    • Family Engagement: FPA completion, status of family goals, services received, referral status and completion, and other key areas
    • Safety: monthly baseline safety checks, action plans, follow-up and completion of pending items to ensure compliance with Head Start Performance Standards and other regulatory bodies for safety, and other key areas

Leadership, Management, and Teamwork

  • Participate on the EHSCCP team and contribute to the decision making process for policies and procedures, planning, strategic initiatives, professional development, budget, governance, and agency self-assessment related to EHSCCP family services. Implement and monitor key management decisions in the areas of EHSCCP family services.
  • Maintain family and or social service expertise including best practices, local, state, and federal initiatives through active membership in professional organizations and establishment of good working relationships with internal and external stakeholders. Link current research, resources, and program data to practice by discussing program quality issues and ways to advance practice.
  • Meet regularly with the Family and Community Partnership Department to share information, collaborate, and promote a team environment. Collaborate with Program Services, Health and Nutrition, Site Supervisor, and other key positions to discuss services issues, identify, and resolve issues, and to discuss best practices in each respective area and align EHSCCP systems with existing HS/EHS grant systems.
  • Partner with the EHSCCP Education Specialist to support and guide assigned FCC providers in the delivery of services to children (approximately 45 children through 13 providers and/or 1 center-based program).
  • Facilitate the family’s participation in CPC opportunities (Policy Council), meet with families to develop and facilitate family and child goals through the FPA, organize parent meetings, and complete safety inspections.
  • Create Provider Improvement Plans based on observations during monthly visits. Monitor and track progress. Coach FCC providers to change practice and sustain long-term.
  • Support identification of minimum standards for materials and resources for classroom and outdoor environments that are safe, well equipped, aesthetically pleasing, and reflective of the culture and practices of the children and families served. Advocate for resources to improve program quality by offering suggestions and providing information about needed resources during the program planning and feedback for budget development process related to education services.
  • Participate in Policy Council and Advisory Group activities as assigned.

Responsibilities for all Child-Parent Centers, Inc.:

  • Understand and model the agency's vision, mission, and philosophy within the agency and the community.
  • Demonstrate approachability, ownership, accountability, and life-long learning.
  • Use the agency's communication and problem solving approach.
    • Seek perspective of others.
    • Identify emerging issues and contribute new knowledge.
    • Work to de-escalate when emotions and stakes are high.
  • Maintain professional behavior and relationships with internal and external stakeholders
  • Use agency systems and technologies to accomplish work
  • Maintain a high level of attendance to support ongoing service delivery.
  • Recognizes children's safety as the first responsibility of all staff and acts swiftly to ensure no child is unsupervised.
  • Implement agency policies and procedures for safeguarding confidential or sensitive information about employees and/or program participants. Restrict access to paper or electronic documents to those with a need to know.
  • Performs other duties as assigned
Qualifications

Minimum Qualifications/Requirements

Education/Experience Requirements:

  • Bachelor’s Degree from a recognized educational institution with major in Social and Community Services, Human Services, Family Studies, Early Childhood, Health or agreed equivalent that supports design and implementation of high quality services. (Official or unofficial transcript must be attached to the employment application). AND
  • Three to five (3-5) years’ experience in a position with similar responsibilities
  • Must read, write, speak, and understand Spanish

** If in house applicant, years of experience and annual performance evaluations may be considered in combination with related field of study. Current CPC staff must have an excellent attendance record and ratings of at least "successful" on all areas of the most previous performance evaluation.

Transportation Requirement: 

  • Possess a valid Arizona driver's license and excellent driving record. Attach to application a three-year driving record obtained from the motor vehicle division.
  • Must be able to travel locally to and from work location on a daily basis in own private vehicle (mileage reimbursable). Must provide a copy of state-required proof of insurance issued by insurance companies every six months. Attach current proof to application.
  • Must be able to travel out of town in company-owned vehicle. This travel could begin before daylight hours and continue after sundown in some situations.

Federal, State, County Legal/Licensing Requirements (once hired):

  • Must pass a Criminal Background Check prior to interview.
  • Provide proof of immunizations: MMR (Measles, Mumps, Rubella), Tdap (adult Tetanus, Diphtheria, Pertussis), and a clear Mantoux Tuberculosis skin test or chest X-ray prior to starting work.
  • Must pass a company paid physical exam prior to starting work.
  • Must possess or be able to obtain an FBI fingerprint clearance card within 90 days of hire.
  • Must be able to prove the right to work in the USA by providing appropriate documents to complete the Federal I-9 form.

Competencies:

  • Confidentiality
  • Ethics and Integrity
  • Building Relationships
  • Teamwork
  • Effective Oral and Written Communication
  • Technology
  • Compliance Driven
  • Creative and Innovative Thinking
  • Analysis/Reasoning
  • Decision-Making/Judgment
  • Self-Management
  • Adaptability and Flexibility

Desired Qualifications:

  • Possess a Master’s degree from a recognized educational institution in in Social and Community Services, Human Services, Family Studies, Early Childhood, Health or agreed equivalent that supports design and implementation of high quality services. (Official or unofficial transcript must be attached to the employment application).
  • Minimum of three (3) years’ experience in Family Child Care or with a licensing regulatory body, such as DES or DHS.

Work Environment:

  • Administrative office setting
  • Center based classroom
  • Family Child Care Provider Homes
  • Indoor/Outdoor
  • Possible exposure to cleaning and sanitizing chemicals
  • Possible exposure to blood and bodily fluids or tissues
  • Possible exposure to communicable diseases

Physical Requirements: 

Frequently

  • Sitting for long periods
  • Viewing computer monitor and typing on keyboard for more than 30 minutes at a time
  • Clerical duties (writing, filing, copying, etc.)

 

Occasionally

  • Standing for long periods (more than 30 minutes)
  • Work day beginning prior to 8:00am and/or ending after 7:00pm

Benefits: This position is eligible for agency benefits package including (paid leave, medical, life, vision, dental, revenue sharing plan, and flexible spending account)

Application Instructions

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