Presbyterian Healthcare Services

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LEGAL COORDINATOR

at Presbyterian Healthcare Services

Posted: 9/3/2020
Job Reference #: 16607
Keywords: clerical, office

Job Description

Requisition ID
2020-16607
Category
Admin Services Clerical
Default: Location : City
Albuquerque
Location : Name
Rev Hugh Cooper Admin Center
Default: Location : State/Province (Full Name)
New Mexico

Overview

Job Description
Type of Opportunity: Full Time
FTE: 1.000000
Exempt: No
Work Schedule: Days

Summary:
The Legal Coordinator is a critical role for the overall efficiency, customer service, and operations of the in-house legal department. The Legal Coordinator has primary responsibility for providing administrative support and communication triage support to PHS Staff Attorneys, the Legal Executive Assistant, Legal Contracts, and reports to the Associate General Counsel - Employment. This role is entrusted with a high level of responsibility for maintaining confidential, sensitive, and privileged information. This role requires adaptability, flexibility, dependability and accountability; a high level of professionalism, attention to detail, and independent judgment. Strong analytical, interpersonal and organizational skills; multitask and work collaboratively with others and independently in order to accomplish goals.

Responsibilities

* Triage phone calls and provide appropriate guidance and further direction, including redirection to other PHS departments such as Risk, Patient Complaints, Media, or counsel.

*Manages attorney call calendar and legal department master calendar

*Creates new matters in Legal Tracker and provides back-up administration for Legal Tracker.

*Provides back-up and support for CT Corp (service of process for lawsuits and subpoenas, corporate filings).

*Train and instruct PHS Enterprise staff on usage of the on-line Contract Request Process and the Contract Database Library System and provide information on contract status.

*Coordinate contract documents through appropriate signature authority and to the vendor for execution.

*Data entry and file management of all PHS contracts into the Contract Database Library System.

*Oversee the operations of Contract Database Library System including trouble shooting problems reported by PHS staff, loading/updating contracted document in the system as needed.

*Develop and maintain positive and external customer relationships by coordinating with other departments or function areas to resolve customer problems when necessary. Ensure quality, integrity and timeliness of the departmental reports.

*Continuously identify methods for automating office processes and improving department efficiency. Provide administrative support as needed to PHS General Counsel and Legal Team.

*Perform clerical duties related to the production of documents in response to Subpoenas, assisting with the organization of materials for attorney practice, and support preparation of presentation slides and handouts for training conducted by in-house counsel

* Assist with other legal department needs as necessary, including updating corporate filings, departmental organizational charts, and administrative support as needed to PHS General Counsel and Legal Team.

*Work rapidly and accurately under pressure with attention to detail.

*Establish and maintain effective communications and presentation skills for all levels of the company, employees, patient and families, physicians, attorneys, insurance professionals, and people in all aspects of the community and business affiliations.

Qualifications

* High School Diploma or GED

* 5 years experience in legal administrative or paralegal work at a legal office.

*Must be proficient in Microsoft Office; ability to compile reports, graphs, letters, memos, meeting minutes other related legal

documents

*Requires excellent organizational and interpersonal skills.

*Ability to deal with all levels of staff and management within the organization as well as the public under sometimes stressful conditions.



Education:
Essential:
* High School Diploma or GED

Competencies and skills:
Nonessential:
* Analytics skills
* SKILL-Microsoft Office
* Organizational Skills
* SKILL-Ability to deal with all levels of staff and management within the organization, board members, as well as the public, under highly stressful conditions.

Benefits


Benefits
Benefits are effective day-one (for .45 FTE and above) and include:

  • Competitive salaries
  • Full medical, dental and vision insurance
  • Flexible spending accounts (FSAs)
  • Free wellness programs
  • Paid time off (PTO)
  • Retirement plans, including matching employer contributions
  • Continuing education and career development opportunities
  • Life insurance and short/long term disability programs

About Us
Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state's largest private employer with approximately 11,000 employees.

Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.

We are part of New Mexico's history - and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.

About New Mexico
New Mexico's unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich lifestyle. Add in Albuquerque's International Balloon Fiesta, Los Alamos' nuclear scientists, Roswell's visitors from outer space, and Santa Fe's artists, and you get an eclectic mix of people, places and experiences that make this state great.

Cities in New Mexico are continually ranked among the nation's best places to work and live by Forbes magazine, Kiplinger's Personal Finance, and other corporate and government relocation managers like Worldwide ERC.

New Mexico offers endless recreational opportunities to explore, and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west.

AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

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Application Instructions

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