Presbyterian Healthcare Services

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SENIOR SECRETARY - PART TIME

at Presbyterian Healthcare Services

Posted: 9/3/2020
Job Status: Part Time
Job Reference #: 15426
Keywords: medical

Job Description

Requisition ID
2020-15426
Category
Admin Services Clerical
Default: Location : City
Albuquerque
Location : Name
Presbyterian Hospital
Default: Location : State/Province (Full Name)
New Mexico

Overview


Job Description 
Type of Opportunity: Part Time (.45 to .89)
FTE: 0.500000
Exempt: No
Work Schedule: Weekday Schedule Monday-Friday

Summary:
Provides secretarial support to department personnel, and administrative support.

Supports a leader level 4 or 5.

Responsibilities


Responsibilities:
Performs a wide variety of general and specific typing assignments and filing

*Coordinates and organizes secretarial work flow for the department. Provides for follow-up of projects

*Arranges meetings or classes. Coordinates meeting rooms, audio visual equipment and materials

*Serves as primary administrative support for specified director and/or department managers.. Anticipates needs and takes preliminary action. Works with calendars and scheduling to assist Director

*Answers telephones, routes callers, takes messages and provides routine information to callers

*Provides for and maintains department specific record keeping, logs, statistics or data bases. Maintains adequate office supply and equipment inventory. Ensures all office equipment is in good working order

*Serves as a resource in assisting with software applications

*Identifies and implements new processes to facilitate the flow of work through the department

*Acts as the first point of contact for the department in regards to catering orders, doctors with lounge accounts, vendors, or other as assigned. Will take the first contact information and determine next steps or place orders per assigned process

*Acts as the department paymaster, ensuring that time care is accurate and ready for review and submission. Maintains all department payroll logs, time care adjustments, etc

*Coordinates special functions, projects, and activities as assigned

Qualifications


Other information:
Three to five years secretarial experience. Ability to type 65 wpm. Demonstrate competence in a variety of computer software

UPDATED: 10.7.18

 
Education:
Essential:
* High School Diploma or GED

 


Competencies and skills:
Nonessential:
* SKILL-Basic Office Equipment
* SKILL-Microsoft Office
* SKILL-Prioritize and manage a high volume workload.
* Typing skill
* SKILL-Demonstrated ability to communicate effectively in person and via telephone with members, employer groups, brokers, physicians, and physician office staff using strong dialogue and customer service competencies.

* SKILL-Written communication

Benefits


Benefits
Benefits are effective day-one (for .45 FTE and above) and include:
  • Competitive salaries
  • Full medical, dental and vision insurance
  •  Flexible spending accounts (FSAs)
  •  Free wellness programs
  • Paid time off (PTO)
  • Retirement plans, including matching employer contributions
  • Continuing education and career development opportunities
  •  Life insurance and short/long term disability programs


About Us
Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state's largest private employer with approximately 11,000 employees.

Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.
 
We are part of New Mexico's history - and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.
 
About New Mexico
New Mexico's unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich lifestyle. Add in Albuquerque's International Balloon Fiesta, Los Alamos' nuclear scientists, Roswell's visitors from outer space, and Santa Fe's artists, and you get an eclectic mix of people, places and experiences that make this state great.
 
Cities in New Mexico are continually ranked among the nation's best places to work and live by Forbes magazine, Kiplinger's Personal Finance, and other corporate and government relocation managers like Worldwide ERC.
 
New Mexico offers endless recreational opportunities to explore, and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west.
 
AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

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